Day-Of Wedding Coordination


A lot of couples have been asking us about Day-Of Wedding Coordination. We specialize in this type of wedding coordination as well as making all the arrangements ourselves. The cost for Day-Of Wedding Coordination varies depending on what is required. Please call us for a quote.

We have done Day-Of Wedding Coordination at the following Maui venues:

The Plantation House Restaurant
The Cliff House
The Hyatt Regency Resort & Spa
Lahaina Ocean Front Inn
Punakea Palms
Panoramic Paradise
Olowalu Plantation House
Maui Tropical Plantation
The Gardens at Haiku
The Mill House
Sugar Beach Weddings
Gannon's Restaurant
Molokini Lookout
Mulligan's On The Blue
Makena Ocean Front Estate

Here is what you can expect.

Prior To Event
  • Visit venue one month prior to wedding date
  • Make a comprehensive event schedule for ceremony and reception
  • Review event schedule and wedding plan one month prior to wedding date
  • Contact all vendors and provide them with updated event schedule
  • Make marriage license appointment for bride and groom
  • Site visit (or rehearsal) with couple prior to wedding date
  • Wedding rehearsal coordination based on preset ceremony event schedule
  • Provide excellent customer service throughout the planning process
  • Provide through attention to detail before and during the event
  • Advise couple of proper wedding and reception etiquette
  • Provide concierge services for couple
Day Of Event
  • Provide at least two professional on-site wedding coordinators during the event
  • Provide assistance for vendors set-up and locations as per site layout
  • Greet and advise guests upon arrival
  • Manage vendors ensuring contracted services are fulfilled
  • Distribute flowers for the wedding event (floral set-up is additional)
  • Receiving and proper refrigeration of cake
  • Provide an amenities kit including a first aid kit, tissues, tape, scissors, sewing kit, lighter, fire extinguisher, safety pins, pens, markers, mosquito repellent, ribbon, basic tool kit, zip ties etc.
  • Direct the flow of events based on event schedule
  • Direct the wedding party processional and recessional based on your pre-set plan
  • Assist with setting up approved decorations (guest book, programs, menus, seat cards, favors, table numbers, seat chart, cake cutting set up)
  • Ensure all gifts, personal effects and decor items are ready to go at the end of the event
  • On site wedding coordination from 2 pm to 11:00 pm
After The Event

  • Direct last dance and last drink timelines
  • Direct guests to transportation
  • Breakdown wedding site, reception decorations and signage (not including arches  and tents)
  • Empty trash or provide for trash to be hauled away
  • Clean kitchen, house & restrooms
  • Replace any moved furniture
  • Remove all drinks, personal items, cake, beverages etc. from house.
  • Help move tables. chairs or other rental items to proper approved areas
  • Make sure all vendors have followed rules with respect to disposal of trash, ice, etc.
  • See guests off the property to their transportation
  • Provide for alternate transportation for any guests who are not fit to drive




Here is a little about Hawaiian Island Weddings, Inc.

  • We have been in business here in Maui for 25 years
  • We have arranged over 3021 weddings & events.
  • We perform weddings on all four major islands.
  • We have over 30 wedding packages to choose from, and 10 wedding & honeymoon packages.
  • We have over 200 wedding professionals we have used on our vendor list.
  • We have a 5.0 star rating with Yelp & Google and a 4.8 star rating with Wedding Wire.
I've often wondered how to rank  wedding companies to find out where we stand. Rather than how many weddings each one does, or how much money they make (which is impossible to find out and doesn't really determine how good they are).

So, I've looked at the WeddingWire Bride's Choice Awards, which are awarded annually to the wedding company who has the most 5 star reviews in the year. Most all serious wedding companies are listed with WeddingWire and understand it's importance. The Bride's Choice Awards are given to the top 5% of wedding companies, each year there are only a handful that receive it. Here is a list of wedding companies throughout all of Hawaii that have received it.

These listings are alphabetical. So, I figured that if you ranked these by how many reviews they have total, you could come up with a ranking. Now, just because they have more reviews doesn't mean they are better, it was one way to ranking them. Using this strategy, for the winners this year (2018 Awards), for All of Hawaii, Hawaiian Island Weddings, Inc. come in #16, and for Maui alone, #8.

As you know, there are probably 100's of companies & hotels that do weddings in Hawaii, no one can pin down the exact number as there are new one's everyday and some go out of business each year. We can be pretty certain that we are among the top 20 wedding companies in Hawaii and perhaps the top 10 in Maui.

We feel really good about that, and give 100% of ourselves to our wedding couples, see what they are saying in our Reviews.

Aloha, Tim



We recently had a fun newlywed couple come to us with a GREAT engagement story.  Ever think about proposing to your loved one with a flash mob in the middle of the Las Vegas strip followed by a small Maui beach wedding?  We love it!

“Here is our story…

I met John several years back at a pet store that we worked at. I was going in to purchase dog food and treats for my two labs and chose this mom and pop pet store (since I love to support local stores.) From there it was love at first sight, a firefighter (myself) and a pet store manager lol. Neither of us were “out” at the time so it took us a while to finally come out to our friends and family, sharing our relationship and who we truly were.
Several years later, when we traveled to Las Vegas so I could run the Las Vegas Rock and Roll Half Marathon, I set up a flash mob proposal in front of our family and friends along with everyone on the Vegas strip. John was totally shocked and everything was perfect.
Then a year later while planning our wedding, gay marriage at the time wasn’t legal in our home state of Texas and we knew Texas would be one of the last states to approve it, so we had to think of a place that was important to us. We also knew that once Texas approved same-sex marriages we still couldn’t have our friend pastors marry us in our own church because Methodist in our conference still don’t approve.

So back in 2013, after we both come out, we took a family cruise to all the Hawaiian islands and really enjoyed Maui the most. Thats when we decided that Maui was the place we wanted to get married at. On 09/24/16, twenty of our close friends and family flew to Maui to witness John and I share our “I do’s”. Our wedding was held on Palauea Beach on a gorgeous sunny day. It was truly amazing and something that neither of us will ever forget. We had come a long way in our relationship, and our lives, to finally join as one.

Maui will forever hold a place in our hearts and our marriage and we can’t wait to return to such a beautiful island!”

Jason & John Barron-Ethridge
Spring, Texas

Photos by Tim Clark at Hawaiian Island Weddings.

Thank you for sharing your amazing proposal and perfect Maui beach wedding with us!  If you have a story with great photos, please share it with us!  Mahalo and aloha!


When A Dream Wedding In Hawaii Isn’t All It’s Cracked Up To Be

Reprinted from Huffington Post http://www.huffingtonpost.com/lanee-lee/when-a-dream-wedding-in_b_2864133.html#
For many around the world, a destination wedding is a dream. At the top of the list for desired destinations each year is Hawaii. But is it all it’s cracked up to be?
I heard the following story from my friend and fellow travel writer Lindsay Taub and felt compelled to share it. The insights gleaned from this Estonian couple’s journey to realizing their destination wedding in Hawaii are invaluable, especially if you’re planning a Hawaiian wedding from overseas.
When Lindsay’s cousins, Mariliis Leek, and future husband Marko Miggur met, they knew instantly they were soul mates. After six years of dating, they got engaged and the wedding planning began. Their dream was to get married in the tropical paradise of Hawaii that for years had captivated their fantasies.
But there was one obstacle. They’re Estonian and getting to Hawaii from their tiny town north of the country’s capital Tallinn would be no easy feat. Budget would be an issue.
However, it was their dream and they started saving. Seven months later, they embarked on a 23-hour trek to Honolulu to get married on the upcoming weekend.
Although family who had been to Hawaii advised them that perhaps it was worth taking yet another flight to another island such as Kauai, they opted to keep it simple and make Oahu the final destination. Now, dreams are relative and not all Hawaiian wedding dreams are created equal.
Mariliis and Marko’s arrival in Honolulu was a bit of a shock. They didn’t realize that Honolulu would be such a busy, traffic-heavy, fast food-laden, cosmopolitan city. Yes, there were the fragrant leis, the palm trees swaying in the breeze, the juicy tropical fruits, and the warm waters of the Pacific. But it was hardly what they imagined Hawaii would be like.
Upon arrival, they went to the Department of Health to apply for their marriage license. The lines were long but the process was easy enough. But because Estonia requires all legal documents to have an apostille (akin to a notary), they would have to go back after the wedding and again stand in line to process the paperwork.
Sticking with their budget of $5k (not including flights), the couple found a local company who provided a minister and photographer on Waialae Beach near the Kahala Hotel, five miles east of Waikiki. They were promised an expansive grassy lawn area with palm trees, a picturesque sandy beach, a peninsula that lead out to a small tropical off-shore island, and a panoramic view of Koko Head.
The wedding day came. Mariliis was frantic to put the final touches on her dress (she’s an expert seamstress) and exhibited some of the typical nerves of a bride-to-be who wants everything to be perfect. Yet she remained calm.
So too, did the groom, who despite being horrified that they’d found a condom wrapper under the bed in their hotel room the night before (not theirs!), he glowed as he held her hand and they arrived at the ceremony location, which wasn’t quite as picturesque as they expected. Nice, yes. But the beautiful beach and palms were set alongside a condominium’s boardwalk.
And where was the minister?
It turned out the minister had gone to the wrong park. It would be another 20 minutes before he arrived. The clouds were billowing in. The photographer was worried about not getting the ‘dream Hawaii wedding’ shots.
If “Saturday Night Live” created a script for a potential wedding disaster, it might have looked something like this day. Everyone around them seemed to notice that the play-by-play was anything but the dream they’d envisioned, yet it didn’t seem to faze them.
Eventually the short ceremony was performed, including the traditional blow of the conch shell at the end. Although the minister mispronounced Mariliis’ name throughout, to his credit, his spirit was vibrant despite knowing this was not the first or last wedding he’d perform that day.
Were it not for this couple’s palpable and ever-present love for one another, the day might have been disastrous. Was it the paradise they thought it would be? Not so much. Nonetheless, the photographs turned out beautifully, capturing a romantic young couple stepping into life together.
Their celebratory dinner took place at the La Mer, the Halekulani’s AAA Five-Diamond award-winning restaurant along the shores of Waikiki. Meaning “House Befitting Heaven,” Halekulani is a gem of a hotel if large luxury is the objective. Weddings at the property are highly sought-after and booked months in advance at a hefty price (weddings here can cost upwards of $45k).
Based on Lindsay’s recommendations, if you’re headed to Waikiki, for a wedding or otherwise, the prize properties are the Waikiki Parc for the trendy, younger crowd who will enjoy having Nobu sushi at their fingertips and the Halekulani for its fabulous restaurants, seaside pool, shopping and above all else SpaHalekulani, the first spa anywhere to authentically explore the indigenous healing cultures and practices of Polynesia.
Budget options are somewhat limited, but the Aqua hotel chain has various properties in and around Waikiki that are welcoming and efficient. See it as a place to sleep comfortably but take friends or family up on their invitation to relax at their hotel if staying somewhere such as Halekulani.
The biggest challenge with getting married in Hawaii on a budget is that most are not able to take a trip to the islands ahead of time to scope out the location and plan the details.
If you’re the city type, Oahu has much to offer. But if you’re the rustic, away-from the-hustle-and-bustle type, take the extra flight and head for the less populated islands, like Maui, Big Island or Kauai, instead.
Most importantly, keep the focus on what matters most — the love shared and the commitment being made. Mariliis and Marko’s Hawaii experience may not have been everything they thought it would be, but beginning their marital journey by realizing a longtime dream made the day momentous despite the mishaps.
Because they had their families in mind that couldn’t be there for the wedding, they brought along an extra suitcase to bring home a piece of Hawaii. From leis to tiki torches to flowers and music, they hosted a Hawaiian-themed celebration with friends and family in Estonia upon their return. The spirit of aloha was alive in the Baltics.
The couple recently welcomed their first daughter, Mia, into the world. Aloha, indeed.


Press Release: Hawaiian Island Weddings New Wedding Coordinator

Kihei, HI:  Hawaiian Island Weddings Inc. President Tim Clark has just announced  the appointment of a new Wedding Coordinator, Ms. Rachel Venner. Hawaiian Island Weddings, Inc has been providing wedding services throughout Hawaii for over 25 years and provides wedding services on the Hawaiian Islands of Maui, Oahu, Kauai and the Big Island of Hawaii. "Over the years we have hired over 14 wedding coordinators who are the representatives of our Company at our weddings", said Tim Clark, President of Hawaiian Island Weddings, Inc.  

"I feel very comfortable and am enjoying and loving every aspect of on-site wedding coordination as well as the behind the scenes coordination". explained Ms. Venner.

Ms. Venner is a welcome addition to the Hawaiian Island Weddings Team. She has shown her interest in arranging elements of our couples' wedding, making changes to webpages, keeping us updated on our calendar, and making slide show presentations for our wedding couples. Rachel is very smart and confident, we are very excited to be working closely with her on our wedding projects. 

"I feel very comfortable and am enjoying and loving every aspect of on-site wedding coordination as well as the behind the scenes coordination". explained Ms. Venner.


Press Release: Hawaiian Island Weddings New COO

Kihei, HI:  Hawaiian Island Weddings Inc. President Tim Clark has just announced  the appointment of a new Chief Operations Officer, Ms. Molly Balzano. Hawaiian Island Weddings, Inc. has been providing wedding services throughout Hawaii for over 25 years and provides wedding services on the Hawaiian Islands of Maui, Oahu, Kauai and the Big Island of Hawaii. For many years the COO of the company was also the company's Vice President Sheri Clark. In 2014 Mrs. Clark succumb to cancer and passed away. The position was taken over by the President until now. "Ms. Balzano is a very capable and intelligent member of the team", said Tim Clark, President of Hawaiian Island Weddings Inc. "I'm very excited to be working closely with her on every aspect of our couples' special day".

"I'm very excited to be working closely with her on every aspect of our couples' special day".

Ms. Balzano was previously the Sales Manager and Marketing Associate with the Maui Bed Store in Kihei, HI, where she increased sales by energizing her sales team and writing extensive marketing strategies for the business.

Prior to that, she was the Office Manager for Maui Dental Group in Kihei, HI. Where her duties involved working closely with patients, invoicing and bookkeeping, advertising and marketing, procuring new offices, and generally handling all the "non-dental" duties.

"I love new challenges and had a calling (a sign from above even) that I needed to fulfill my destiny in the wedding business"

"I'm very happy to be with the team at Hawaiian Island Weddings! I love new challenges and had a calling (a sign from above even) that I needed to fulfill my destiny in the wedding business", Molly stated. "I'm very happy working with Mr. Clark and Ms. Berce at the corporate offices, and with all the vendors I've met at weddings throughout Maui. I look forward to traveling to other islands to take part in events we arrange over there as well!" Ms. Balzano added.