Day-Of Wedding Coordination


A lot of couples have been asking us about Day-Of Wedding Coordination. We specialize in this type of wedding coordination as well as making all the arrangements ourselves. The cost for Day-Of Wedding Coordination varies depending on what is required. Please call us for a quote.

We have done Day-Of Wedding Coordination at the following Maui venues:

The Plantation House Restaurant
The Cliff House
The Hyatt Regency Resort & Spa
Lahaina Ocean Front Inn
Punakea Palms
Panoramic Paradise
Olowalu Plantation House
Maui Tropical Plantation
The Gardens at Haiku
The Mill House
Sugar Beach Weddings
Gannon's Restaurant
Molokini Lookout
Mulligan's On The Blue
Makena Ocean Front Estate

Here is what you can expect.

Prior To Event
  • Visit venue one month prior to wedding date
  • Make a comprehensive event schedule for ceremony and reception
  • Review event schedule and wedding plan one month prior to wedding date
  • Contact all vendors and provide them with updated event schedule
  • Make marriage license appointment for bride and groom
  • Site visit (or rehearsal) with couple prior to wedding date
  • Wedding rehearsal coordination based on preset ceremony event schedule
  • Provide excellent customer service throughout the planning process
  • Provide through attention to detail before and during the event
  • Advise couple of proper wedding and reception etiquette
  • Provide concierge services for couple
Day Of Event
  • Provide at least two professional on-site wedding coordinators during the event
  • Provide assistance for vendors set-up and locations as per site layout
  • Greet and advise guests upon arrival
  • Manage vendors ensuring contracted services are fulfilled
  • Distribute flowers for the wedding event (floral set-up is additional)
  • Receiving and proper refrigeration of cake
  • Provide an amenities kit including a first aid kit, tissues, tape, scissors, sewing kit, lighter, fire extinguisher, safety pins, pens, markers, mosquito repellent, ribbon, basic tool kit, zip ties etc.
  • Direct the flow of events based on event schedule
  • Direct the wedding party processional and recessional based on your pre-set plan
  • Assist with setting up approved decorations (guest book, programs, menus, seat cards, favors, table numbers, seat chart, cake cutting set up)
  • Ensure all gifts, personal effects and decor items are ready to go at the end of the event
  • On site wedding coordination from 2 pm to 11:00 pm
After The Event

  • Direct last dance and last drink timelines
  • Direct guests to transportation
  • Breakdown wedding site, reception decorations and signage (not including arches  and tents)
  • Empty trash or provide for trash to be hauled away
  • Clean kitchen, house & restrooms
  • Replace any moved furniture
  • Remove all drinks, personal items, cake, beverages etc. from house.
  • Help move tables. chairs or other rental items to proper approved areas
  • Make sure all vendors have followed rules with respect to disposal of trash, ice, etc.
  • See guests off the property to their transportation
  • Provide for alternate transportation for any guests who are not fit to drive




Here is a little about Hawaiian Island Weddings, Inc.

  • We have been in business here in Maui for 25 years
  • We have arranged over 3021 weddings & events.
  • We perform weddings on all four major islands.
  • We have over 30 wedding packages to choose from, and 10 wedding & honeymoon packages.
  • We have over 200 wedding professionals we have used on our vendor list.
  • We have a 5.0 star rating with Yelp & Google and a 4.8 star rating with Wedding Wire.
I've often wondered how to rank  wedding companies to find out where we stand. Rather than how many weddings each one does, or how much money they make (which is impossible to find out and doesn't really determine how good they are).

So, I've looked at the WeddingWire Bride's Choice Awards, which are awarded annually to the wedding company who has the most 5 star reviews in the year. Most all serious wedding companies are listed with WeddingWire and understand it's importance. The Bride's Choice Awards are given to the top 5% of wedding companies, each year there are only a handful that receive it. Here is a list of wedding companies throughout all of Hawaii that have received it.

These listings are alphabetical. So, I figured that if you ranked these by how many reviews they have total, you could come up with a ranking. Now, just because they have more reviews doesn't mean they are better, it was one way to ranking them. Using this strategy, for the winners this year (2018 Awards), for All of Hawaii, Hawaiian Island Weddings, Inc. come in #16, and for Maui alone, #8.

As you know, there are probably 100's of companies & hotels that do weddings in Hawaii, no one can pin down the exact number as there are new one's everyday and some go out of business each year. We can be pretty certain that we are among the top 20 wedding companies in Hawaii and perhaps the top 10 in Maui.

We feel really good about that, and give 100% of ourselves to our wedding couples, see what they are saying in our Reviews.

Aloha, Tim